Creating an Event
What is a fundraising event?
A fundraising event is any activity with the aim of raising money for charity. This might be a sponsored activity in which you collect money for challenging yourself (such as a 10k run); or a group activity, such as a bake sale, where the profits are donated; or just a simple collection bucket round your office.
It really doesn't matter what you do, there are ways to raise funds for people of all ages and abilities. Whatever you decide to do, the important thing to remember is that the money you raise for the DEC will be used towards our members' vital work helping people in the most desperate situations imaginable.
Where do I start?
Here's a quick list of the first things you might want to think about when starting to plan your event:
- Set a date
- Select a venue – think about size, facilities, transport and disabled access
- Set a realistic fundraising target
- Set a budget and stick to it – always ask for charity discounts or donations of goods
- Ask your friends and family to help
- Register your event with us and we will send you a letter of authorisation and any fundraising materials that you need
There are lots of ways that you can raise money for the DEC. Here's a few ideas to get you started...
- Set yourself a challenge and run, swim or climb to fundraise
- Get sponsored to quit your bad habits or guilty pleasures
- Get sponsored to bathe in custard, jelly or baked beans
- Get sponsored to shave your head or dye your hair a crazy colour
- Sponsored Silence - Ask family and friends to sponsor you to zip your lips for the day
- Hold a street party with food, drink and games. Have a collection and a raffle to raise funds for the DEC
- Pub Quiz - Bring out your friends’ and neighbours’ competitive sides and donate the entry fees
- Community Funrun - Get your neighbours active and raising money for a good cause
- Zumbathon - (or another type of “thon”) Ask to be sponsored by the hour and see how long you can last!
- Cocktail or Dinner Party - Invite friends over for an evening of food and drinks and ask them to donate
- Sporting Competition - Compete to become the winning team in your favourite sport and donate the competition entry fees
- Birthday or Wedding - If you have a big event coming up ask people to donate instead of giving gifts
At Work or School
- Coffee morning or Bake Sale - Bake cakes, biscuits and buns to sell for a good cause
- Dress up day - Set a theme and charge a pound to dress up
- Raffle - Sell tickets and donate the profits
- Collection Bucket - Simple but effective!
Auctions and Sales
- Sell your unwanted stuff on eBay. Set up your account with a request that all or some of what you make is donated directly to the DEC. See http://pages.ebay.co.uk/ebayforcharity/sell.html for more details.
- Auction of Promises. Rather than selling material goods, ask locals to donate their talents and time and then hold an auction with the proceeds going to the DEC.
- Arrange a fun auction, ask people to donate items to sell and donate the proceeds.
- Take some unwanted antiques to a local auction house and donate what you make.
- Car boot sale - Raise money for the DEC while giving your home a clear out.
How Do I Setup / Create an Event / Justgiving Page?
Setting up an event is easy, use the other Community Fundraising articles within the Help section and the Get Involved section of our website to help you get started.
What you need to do to set up your event will vary quite a bit depending on what you are doing but may include booking venues, ordering fundraising materials, obtaining fundraising IDs and getting hold of equipment. However what you will always need to do is register your event with the DEC and we also recommend setting up a JustGiving page to keep track of your fundraising.
Register Your Event
Please register with us even if you are just collecting money as it helps us keep track of donations. If you contact us and let us know your name, address, telephone number and email then we will send you a registration number.
There is lots to gain by getting in contact including:
- Support and advice on setting up and running your event
- Fundraising materials including T-shirts, collection buckets and collection boxes (please be aware we carry limited stock)
- Sponsorship and Gift Aid forms (you can use these to gather donations at events and allows your individual sponsors to Gift Aid their donations)
- Fundraising IDs and letters of approval for public events/collections
- Downloadable Posters and web banners for promoting your event
Set Up a JustGiving Page
Setting up an online fundraising page with Justgiving is a great way to engage and increase your supporters, makes it easy for them to donate and makes it easy for you to keep track of your running total. Creating a page is simple, follow this link to get started. How you customise your page can affect how much, and many, people donate. Below are a few tips for making a great page:
- Choose a great photo - choose a photo that will catch your supporters' attention, one with a big smile or doing something fantastic at a previous fundraising event.
- Write a good story - Explain what you are doing and why the DEC appeal is important to you. Include a summary so that your supporters will know what you are doing as soon as they open your page.
- Choose an eye catching design - choose colours and a theme which suit your personality and make your page stand out.
- Decide on a fundraising target - Let people know how much you aim to raise, remember you can't beat your target if you don't have one to start with!
- Update your supporters - post regular updates on your social media pages to let the people who have donated know how your fundraising is going and then how your event finally went.
- Be strategic - When people donate they will often look at how much the previous person donated as a guide. Maximise your income by sharing your page with your most generous friends and family first!
How can I get a Fundraising ID or Letter of Approval?
First you need to register your event preferably by creating one on JustGiving or by contacting the DEC directly so that we can send you a registration number, you can find instructions on how to do this in the above sections. Once your event has been created we can provide you with a fundraising ID.
If you have not already received one then contact us using the contact form, or if we're available you can use live chat!
Holding an event at work
If you're holding an event at work or with volunteers, you should make sure it complies with the Health and Safety at Work Act 1974